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If you’re looking to hire an Accounts Payable Clerk, getting the job description right is key. A clear, well-structured job posting attracts the right candidates and saves you time filtering through unqualified applicants.
At Boomering, we understand that outsourcing finance roles can save time and cut costs, but only if you hire the right people. Whether you’re filling an in-house role or looking for offshore AP Clerks to streamline operations, you need candidates who are detail-oriented, organized, and skilled in managing payments.
In this guide, you’ll get a breakdown of what an Accounts Payable Clerk does, the must-have skills, and how to write a killer job description that gets results.
Let’s dive in.
What Does an Accounts Payable Clerk Actually Do?
An Accounts Payable Clerk handles the money going out of your business. They make sure invoices are accurate, payments go out on time, and records stay organized.
Here’s a quick snapshot of their main responsibilities:
- Reviewing and processing invoices
- Matching invoices with purchase orders
- Ensuring vendors get paid on time
- Reconciling account statements
- Maintaining accurate financial records
They’re the backbone of your accounts payable (AP) process, ensuring your company’s financial obligations are met without a hitch.
Key Skills You Need in an Accounts Payable Clerk
Not just anyone can excel in this role. A great Accounts Payable Clerk needs a mix of technical know-how and soft skills.
Here’s what to look for:
- Attention to detail – One small mistake in an invoice can cause big financial headaches.
- Organizational skills—Managing multiple invoices and deadlines requires serious efficiency.
- Basic accounting knowledge – Understanding debits, credits, and financial statements—is a must.
- Familiarity with accounting software—QuickBooks, SAP, or other financial tools—should be second nature.
- Strong communication—They’ll interact with vendors, internal teams, and sometimes customers.
Hiring someone with these skills ensures your AP process runs smoothly without costly errors.
Want the full job description template? Keep reading.
How to Write a Job Description That Attracts Top Talent
A great job description doesn’t just list duties—it sells the role. You want the right candidates to see your posting and think, This job is perfect for me!
Here’s how to craft a compelling job ad:
1. Start With a Strong Job Summary
Kick things off with a clear, engaging overview of the role. Highlight why the position is important and how it fits into the company.
For example:
“We’re looking for a detail-oriented Accounts Payable Clerk to join our team. In this role, you’ll be responsible for processing invoices, managing payments, and ensuring financial records are accurate. If you thrive in a fast-paced environment and love working with numbers, we’d love to hear from you!”
2. List Key Responsibilities (But Keep It Concise)
Candidates should immediately understand what they’ll be doing on a daily basis. Stick to the most important tasks, like:
- Reviewing and processing invoices, expense reports, and payment requests
- Verifying accuracy of billing and resolving discrepancies
- Processing payments to vendors in a timely manner
- Maintaining organized financial records and reconciling accounts
- Collaborating with internal teams and external vendors to ensure smooth payment operations
Keep the list skimmable. Nobody wants to read a wall of text.
3. Highlight the Must-Have Skills and Qualifications
Be clear about what qualifications are required versus what’s just nice to have.
Required Skills:
- Experience in accounts payable or a related financial role
- Proficiency with accounting software (e.g., QuickBooks, SAP, or Oracle)
- Strong attention to detail and accuracy
- Solid organizational and time management skills
Preferred (But Not Required):
- Associate’s or bachelor’s degree in accounting or finance
- Familiarity with financial reporting and compliance regulations
This keeps unqualified applicants from applying while giving strong candidates confidence in their fit.
Next Steps: Finding the Right Fit
A strong Accounts Payable Clerk job description is the first step to hiring the right talent—someone who can keep your financial records in order, process invoices accurately, and ensure smooth payment operations.
At Boomering, we specialize in helping businesses like yours find top-tier offshore Accounts Payable Clerks who bring accuracy, efficiency, and cost savings to your finance team.
Looking for skilled AP professionals? Let’s connect and find the right fit for your business.
FAQ: Hiring an Accounts Payable Clerk
1. What does an Accounts Payable Clerk do?
An Accounts Payable (AP) Clerk processes invoices, manages vendor payments, and ensures financial records are accurate. Their main responsibilities include verifying invoices, reconciling statements, and maintaining organized payment records to support a company’s financial operations.
2. What skills are required for an Accounts Payable Clerk?
A successful AP Clerk needs strong attention to detail, proficiency with accounting software (like QuickBooks or SAP), organizational skills, and basic knowledge of financial processes. Good communication skills are also essential for coordinating with vendors and internal teams.
3. How do I write a good job description for an Accounts Payable Clerk?
A strong job description includes a clear job title, a compelling summary of the role, a list of key responsibilities, and required qualifications. Make it easy to read, highlight must-have skills, and emphasize why your company is a great place to work.
4. What is the typical salary for an Accounts Payable Clerk?
The salary for an Accounts Payable Clerk varies based on location, experience, and company size. In the U.S., the average salary ranges from $40,000 to $55,000 per year, while offshore AP Clerks in the Philippines or other outsourcing hubs can offer significant cost savings.
5. Why should I outsource Accounts Payable roles?
Outsourcing AP roles can reduce costs, improve efficiency, and free up internal resources. Offshore AP Clerks provide high-quality financial support at a lower cost while ensuring invoices and payments are handled accurately and on time.
Need help hiring an Accounts Payable Clerk? Boomering can connect you with top-tier offshore finance professionals—let’s find the right fit for your business.
